Support for dissemination events in the field of Transport Research

Overview

Funding is available to support the organization and execution of the Transport Research Arena (TRA) conference in 2030, a high-level event gathering transport stakeholders to discuss technological, industrial, and policy developments across all transport modes. The grant targets consortia with the capacity to deliver a politically and strategically relevant conference, including awards for transport research and innovation.

Who Can Apply

Eligible applicants include consortia of legal entities (e.g., public bodies, research organizations, industry associations, or private companies) from EU Member States, Associated Countries, and specified non-EU countries. The consortium must demonstrate financial and organizational capacity to host the event, including the involvement of a Professional Conference Organiser (PCO).

Funding Details

• Maximum funding amount: €7,000,000
• Funding type: Lump sum grant
• Funding rate: Not specified (lump sum covers eligible costs as defined in the grant agreement)

What Is Funded

• Organization and logistical support for the TRA 2030 conference, including venue selection, IT tools for conference management, and participant registration.
• Development of the conference program, including thematic pillars, technical and political sessions, and demonstration activities.
• Environmental impact assessment and mitigation measures for the event.
• Organization of the TRA VISIONS awards, including:

- Awards for students and young researchers to stimulate innovative transport solutions. - Awards for senior researchers based on EU-funded project results, including a special honorary award for lifetime contributions.

• Media coverage, dissemination activities, and outreach tracking for both the conference and awards.
• Support for broad and balanced participation (e.g., students, young researchers, women, underrepresented groups, and diverse country representation).

Technology / Maturity Requirements

• TRL range: 7–9 (system prototype demonstration in operational environment to actual system proven in operational environment).

Key Dates

• Open date: 2027-06-02
• Deadline: 2027-10-06

Application Process (High-Level)

• Process: Single-stage submission via the Funding & Tenders Portal.
• Application form: Standard Horizon Europe Coordination and Support Action (CSA) template, with call-specific adaptations.
• Evaluation: Based on award criteria outlined in the Horizon Europe Work Programme General Annexes.

Post-Award Obligations

• Collaboration with the TRA Management and Programme Committees, including European Technology Platforms and previous TRA organizers.
• Reporting on outreach efforts, environmental impact mitigation, and award outcomes.
• Publication of conference papers in proceedings and a recognized scientific journal.
• Compliance with lump sum grant rules, including financial and operational reporting as defined in the grant agreement.

Geographic Scope & Language

• Eligible countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Norway, Iceland, United Kingdom, Switzerland.
• Application language: English.

Notes

• Proposals must demonstrate the financial and organizational capacity of the host national authorities and include an economic plan for additional funding needs.
• Involvement of the EU Presidency Member State in 2030 is required to ensure political relevance.
• Use of Copernicus and/or Galileo/EGNOS data and services is mandatory if satellite-based earth observation or navigation is utilized.
• The grant operates under lump sum funding rules, with eligible costs predefined in the grant agreement.