Legal
Privacy Policy
Effective as of: 6 February 2025
At Grantia, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you use our grant discovery and application platform.
1. Data Controller
Grantia is the data controller responsible for processing your personal data. If you have any questions about this Privacy Policy or our data practices, please contact us at contact@grantia.se.
2. Information We Collect
We collect information that you provide directly to us, as well as data generated through your use of our services.
| Purpose | Data Collected | Legal Basis |
|---|---|---|
| Grant Discovery | Company name, website URL, email address, country, industry sector | To provide personalised grant matching and eligibility analysis |
| Account Management | Contact details, communication preferences | To manage your account and provide customer support |
| Service Improvement | Usage data, feedback, analytics | Legitimate interest in improving our services |
| Marketing Communications | Name and email address | Your voluntary consent (you may unsubscribe at any time) |
3. How We Use Your Information
We process your personal data for the following purposes:
- To analyse your company profile and match you with relevant grant opportunities
- To provide, maintain, and improve our services
- To communicate with you about grants, deadlines, and service updates
- To respond to your enquiries and provide customer support
- To detect, prevent, and address technical issues or fraudulent activity
- To comply with legal obligations and enforce our terms of service
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share your data only in the following circumstances:
Service Providers
We engage trusted third-party service providers who assist us in operating our platform, subject to strict data processing agreements.
Grant Writing Partners
When you engage our application services, we share relevant project information with our network of grant writing experts to prepare your application.
Legal Requirements
We may disclose your information when required by law, regulation, legal process, or governmental request.
5. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected:
- Active accounts: Data is retained while your account remains active
- Service records: Retained for up to 5 years after last interaction for legal and business purposes
- Marketing preferences: Until you unsubscribe or withdraw consent
6. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, secure servers, and regular security assessments. However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.
7. International Data Transfers
We primarily store and process data within the European Economic Area (EEA). Where transfers outside the EEA are necessary, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.
8. Your Rights Under GDPR
Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:
Right of Access
Request a copy of the personal data we hold about you
Right to Rectification
Request correction of inaccurate or incomplete data
Right to Erasure
Request deletion of your personal data ("right to be forgotten")
Right to Restrict Processing
Request limitation of how we use your data
Right to Data Portability
Receive your data in a structured, machine-readable format
Right to Object
Object to processing based on legitimate interests or direct marketing
Right to Withdraw Consent
Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact us at contact@grantia.se. We will respond to your request within 30 days.
9. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience, analyse usage patterns, and deliver personalised content. You can manage your cookie preferences through your browser settings. Please note that disabling certain cookies may affect the functionality of our services.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on this page and updating the effective date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: contact@grantia.se
You also have the right to lodge a complaint with the Swedish Authority for Privacy Protection (IMY) or your local data protection authority.